First steps: Admin

This guide walks you through your first session in the Afterglow Backoffice, from logging in to creating content and inviting users.

Step 1 — Log in

1. Open the Backoffice URL provided by your organization.
2. Enter your email address and password.
3. Click Login.

You land on the Reports dashboard, which is the default home page.

Tip

If you cannot log in, contact your organization’s admin to confirm your account has been created and assigned the correct role.

Step 2 — Explore the dashboard

The Reports page gives you an at-a-glance summary of platform activity. It displays aggregated metrics including:

• Total users and premium users — how many people are on the platform.
• Journals and journal messages — journaling engagement.
• Lessons completed — content consumption progress.
• Chats and chat messages — community messaging activity.

Below the aggregated cards you will find a user data table with per-user analytics and a survey data exporter.

See Reports for a full breakdown of each metric.

Step 3 — Navigate the sidebar

The sidebar on the left is your main navigation. It is organized into these sections:

Section	What it does
Reports	Aggregated analytics and user activity
Content Management	Modules, lessons, lesson steps, answer templates, surveys, visualizations, and availability settings
Articles	Blog-style standalone content and topics
Brand Center	Logo, colors, and visual identity
Translations	Manage translated text and translation styling
Media	Shared media library for images, audio, and video
System Alerts	Alert rules, active alerts, and notification preferences
User Notifications	Push notification triggers sent to app users
Billing	Subscription and payment information
Journal Management	AI journal assistant configuration
Routines	Task templates and substance tracking
Circles	User groups for community features
Chats	One-to-one and circle chat conversations
User Management	View users, invite new ones, and manage access codes
Coaches	Coach directory and booking management
Admin Management	Add or remove admin accounts and assign roles

Note

Some sections only appear when their feature is enabled for your workspace. For example, Articles, Brand Center, Routines, Circles, Chats, and Coaches each have their own feature toggle. If you do not see a section you expect, contact your Afterglow representative to have it enabled.

Step 4 — Add your first content

Content in Afterglow follows a three-level hierarchy: Modules contain Lessons, and Lessons contain Lesson Steps. To create your first piece of content:

1. Expand Content Management in the sidebar and click Modules.
2. Click New Module.
3. Give the module a title, assign it to a category, and set its sort order.
4. Save the module, then navigate to Lessons in the sidebar.
5. Create a new lesson and link it to the module you just created.
6. Navigate to Lesson Steps and add steps to your lesson.
7. When you are happy with the content, click Publish Changes to push it live.

See Content Management and Content Structure for a detailed explanation of modules, lessons, and lesson steps.

Step 5 — Create an article

If the Articles feature is enabled, you can publish standalone content outside the module hierarchy.

1. Expand Articles in the sidebar and click Articles.
2. Click Add New.
3. Fill in the title, subtitle, and content using the rich text editor.
4. Optionally assign a topic, add tags, and set a cover image.
5. Toggle Is Active to make the article visible to users.
6. Click Save, then return to the overview and click Publish Articles to push your changes live.

See Articles for details on topics, tags, and the publishing workflow.

Step 6 — Invite users

The User Management page lets you view existing users and invite new ones.

1. Click User Management in the sidebar, then click Users.
2. To invite a single user, enter their email address in the Invite user section and click Invite.
3. To invite multiple users at once, use the Bulk invite section and upload a list of email addresses.
4. Invited users receive an email with instructions to create their account.

You can also generate access codes that allow users to self-register. If you want to automate access code creation from your own systems, see the Access Codes API.

See User Management for more on user profiles, access codes, and bulk operations.

Step 7 — Customize branding

If the Brand Center feature is enabled and branding was not configured during workspace setup, you can personalize the platform now.

1. Click Brand Center in the sidebar.
2. Upload your organization’s logo and set your brand colors.
3. Save your changes.

See Brand Center for all available branding options.

Step 8 — Know your privacy responsibilities

As an administrator, you are responsible for handling user data rights under GDPR (and any equivalent local regulation). The platform provides a dedicated area for this work — Privacy & Compliance — where you review and approve data export requests (Article 15) and data erasure requests (Article 17).

Two things to keep in mind from day one:

• Coaches can file privacy requests for their clients, but those requests land as proposals that you must approve before the platform does anything. Filter the requests list by Awaiting Confirmation at the start of each shift to spot work waiting on you.
• Erasures default to a 30-day grace window during which the user can cancel. Skipping the grace window is reserved for court orders, confirmed account compromise, or written waivers — not “the user is in a hurry”.

See Privacy & Compliance for the full workflow, and Data retention and privacy for what is preserved and why.

Next steps

You have completed the essentials. Here are a few areas to explore next:

• Journal Management — Configure AI-powered journal assistants for your users.
• User Notifications — Set up push notification triggers to keep users engaged.
• Coaches — If coaching is enabled, manage your coach directory and bookings.
• Admin Management — Add more admin accounts and assign roles.
• Roles and Permissions — Understand what each role can access.